by Bobbie Verser, SCR Awards Chairman

SCR Award Guidelines for 2017-2019 and CHANGES are found below. Please take time to read over them as you plan your programs and projects for Director Isabel’s term. Your SCR Awards Chairman is excited to announce that we have some changes which include new awards.  You will see (new) in four locations.  Some of the changes reflect updates by NGC.  This is exciting.  It is my hope that you will enjoy studying the possibilities and preparing entries as we reach out to others to share our love of gardening.


SCR Awards Chairman, Bobbie Verser

705 Stagecoach Village Circle, Little Rock, AR 72210 (please see member area for contact information.)

Award Applications for NGC competition and SCR competition have different deadlines. PLEASE STUDY NGC Award requirements for 2017-2019 on the NGC website,  SCR  requirements may be found in The Communicator. Your state publication or website will have your state award requirements. Double check the deadlines.

  1. ELIGIBILITY: Only federated garden clubs, members of federated garden clubs, and groups of federated clubs in good standing are eligible to apply or sponsor applicants.
  2. AWARDS YEAR: Jan. 1st through Dec. 31 of the same year constitutes an Award Year.
  3. DEADLINE TO SUBMIT ENTRIES TO SCR: Adult SCR Award entries must be judged in each state. Winning entries are then submitted by the State Awards Chairman with a listing of entries attached to SCR Awards Chairman, Bobbie Verser. Deadline is Feb. 1. Electronic submissions are accepted.

SCR Award #22, is due Dec. 1, 2019, (second year of term) and is sent to SCR Chairman of Director’s Project, Shirley Tetreault, (see “Members Area” for contact information) Or mail to 12404 Apache Pl. N.E., Albuquerque, NM 87112.

  1. DEADLINE TO SUBMIT ENTRIES TO NGC: Adult NGC Award entries are submitted to NGC Awards Chairman (deadline Jan. 15), by the State Awards Chairman with a listing of entries attached. State Awards Chairman must see that duplications are prepared for entries eligible for both SCR and NGC consideration. (SCR does not send Adult Award-winning entries to the NGC level). NGC rules state that entries must be sent by State Awards Chairman.
  2. CONTESTS winners in your state for Youth Poetry, Smokey Bear & Woodsy Owl Posters, Essay, Bird Posters, Sculpture, etc. are sent to appropriate SCR Youth Chairmen, listed in The Communicator. Do NOT send to SCR Awards Chairman. The SCR Youth Chairmen will send appropriate entries to the national level.
  3. CONTINUING PROJECTS: Entries may be continuing projects, but must document and show significant work in the current awards year.
  4. LENGTH OF ENTRY: An entry may not exceed 3 pages, using the front of paper only. No plastic sheet protectors allowed. No loose materials. Include yearbook, only if required. Keep a copy of the entry. These will not be returned.
  5. ENTRY CARD: State Awards Chairman is to attach a 3X5 card (approximate size) on the first page of the state’s Award Application Form. We do not have an SCR Award Application Form. Place the following on the 3X5 card.  A) Number and Name of SCR Award; B) Name of club/group of clubs; C) A contact name and e-mail address; D) Number of members in club or group of clubs; E) Number of members in your state organization; F) Name, e-mail address, and phone # of State Awards Chairman.
  6. RETURN OF APPLICATION: You should keep a copy of your entries. They will not be returned. NGC and SCR will no longer award certificates for Press Books. States may continue or discontinue as they desire. See the replacement for SCR #15 on page 5 of this guide.
  7. AWARDS: Monetary awards are offered only for designated awards. Only first place winners scoring 90 or above are eligible to receive cash awards.

Di,   999 members & under
Dii,  1,000-2,999
Diii, 3,000-7,999
Div, 8,000 +

Ai,   29 members & under
Aii,  30-59
Aiii, 60-99
Aiv,  100+

  1. CATEGORIES: Clubs and states are in categories according to the number of dues-paying members. They are as follows:


1. Club under 20 members
2.  Club 20-29
3.  Club 30-44
4.  Club 45-69
5.  Club 70-99
6.  Club 100-299
7.  Club 300 +


(exceptions noted – Publications, Yearbooks).

Presentation: 5 pts. Neat, concise, includes all required information.

Achievement: 65 pts. Scope of project; need and fulfillment; benefit; accomplishment; comprehensiveness of work; activities to attain goals; evaluation of goals reached; educational; prior planning; very brief history if continuing project; financial report; other.

Participation: 15 pts. Size of club; involvement of some of the following  – members, community, government agencies, professionals, youth, residents in facilities, others. (Not all listed are required, mention only ones that apply).

Record or Documentation: 15 pts. Supporting data (as applicable), clear, well-labeled and neatly attached before & after photographs, landscape plan (does not have to be professional), financial report, letters of appreciation (if available), community awards, newspaper/magazine articles (if available), radio or TV script (if applicable), etc. Photocopies are permitted.

AWARD #1, Arbor Day Dedication, may be presented for dedication ceremony for the planting of tree/s. May be part of a new or continuing project, e.g. public buildings, highway or esplanade beautification, schools, other civic buildings. Application must show community involvement and educating the public about importance of trees. Invite some of the following; Mayor, public officials, Park & Recreation officials, FFA youth, Scouts, etc. Special consideration will be given to more unusual or unique dedications. (1st place, $25 to Single Club).

Award #2, Civic Development, may be presented for a city landscape project; such as public buildings, municipal parks or gardens, median strips, libraries, museums, hospitals, schools, etc. Commercial projects are not eligible. May be a continuing project but must show significant work during this award year. Entries must contain ‘before’ & ‘after’ pictures. ($25 to 1st place, single club).

Award #3, Club Program, may be presented to a club having the most outstanding program given by  member/s of that club. Program must stimulate interest in purpose and objectives of NGC. Program must be adaptable for presentation to other clubs of comparable size. Entry must be a typewritten text that can be read at a meeting not just a concept or description of a demonstration. Application should conform to general rules and include date, place, and by whom the program was given. An actual text of the program must be included in addition to the 3 page application. ($25 to 1st place, single club).

Award #4, Outstanding Yearbook Theme, may be presented to a club for the most creative use of a theme carried throughout the programs for the year, incorporating the objectives of  NGC. Yearbook must be submitted that was in effect for the awards year. Creativity and originality of theme will be considered. Correlation between theme and all club programs, projects, activities should be evident. ($25 to 1st place, single club).

Award #5, National Garden Week, may be presented to a club for best promotion of National Garden Week. Entry must show evidence of educating the public about objectives of NGC, state, and local club. History of the garden club movement, our projects, and objectives should be evident. ($25, 1st place, single club).

Award #6, Community Concern, may be presented to a club for a project to make the day brighter and surroundings more pleasant for residents of nursing homes, retirement homes, school for challenged youth or adults, children’s hospitals, etc. by presenting program/s, decorating, taking gifts or plants, holding special parties. Hands on participation required. ($25, 1st place, single club).

Award #7A, Single Club Flower Show Schedule, may be presented for a well prepared Flower Show Schedule. To be judged by NGC #29H Scale of Points for Evaluating Flower Show Schedules. ($25, 1st place, single club).

Award #7B, Multiple Clubs Flower Show Schedule, presented for a well prepared Flower Show Schedule. To be judged by NGC #29H Scale of Points for Evaluating Flower Show Schedules. ($25, 1st place, group of clubs).

Award #8,  Water Conservation (new), may be presented to the most  outstanding project with an emphasis on water conservation and/or clean water. ($25, 1st place single club).

Award #9, Landscape Design, (new) may be awarded to a club for creation or maintenance of a Sensory Garden for meditation, relaxation, or recreation. Award must reflect quality of design, arrangement of plant materials in beds or containers featuring taste, touch, smell, sound and sight. Landscape design plan required, but does not have to be done by professionals. ($25, 1st place single club).

Award #10, Recycling/Litter Control, may be awarded to a club for the best recycling and/or anti-litter project. ($25, 1st place single club).

Award # 11, Member Award of Honor, recognizes those NGC members, whose volunteer efforts, during a period of five years have made outstanding contribution/s to club and community in one or more of the following areas: Civic Development, Conservation, Design, Horticultural Therapy, Horticulture, Landscape Design, Youth Activities, All Around Excellence. ELIGIBILITY: Any member of a state garden club, who has never served as a member of the NGC Board of Directors, including State Presidents. Guidelines and the Member Award of Honor Application Form may be found on the NGC Website, Complete form, send to your state Awards Chairman by Jan. 1. State Awards Chair sends the application to the SCR Awards Chair by Feb. 1. The winning entry in our region will receive an invitation to attend a function at the NGC Convention, and will be presented a certificate, a pin, and the book of evidence that was submitted. All four of our states are encouraged to send in an application for this award.

Award #12, FLORAL DESIGN PROGRAM (new).may be awarded for the most outstanding program or workshop teaching floral design to club members and/or the public. (Excluding NGC Flower Show Schools and Symposiums).  $25, 1st place single club.

Award #13, Youth Program Award, may be presented to a club-best meeting the challenge of youth during the awards year. Must show direct work with youth, e.g. series of environmental meetings; Adopt a School; a complete program for youth (nature hikes, Flower Show, sponsored contest), or through High School, Intermediate or Junior Gardener activities. ($50, 1st place single club).

Award #14, Publication Award, may be awarded for outstanding publications by (A) a club or (B) group of clubs or state. Printed publications or those prepared for electronic distribution are acceptable entries.  Newsletters or bulletins must be published 3 times per year or more.

1) Brochures                           2) Newsletters (1-2 pages)     3) Newsletters (3 pages or more)

4) Manual or handbook           5) Calendars                           6) Cookbooks              7) Other

($10 each will be presented to 1st place winner in each category of both A and B).

Scale of Points for Publications:

(5) Presentation, application to include brief description of publication, club & state membership; (60) Achievement, educational, informative, accurate, clarity of subject, quality of printing, photography and/or graphics, coverage received, general appeal;

(5) indicates that the organization is a member of NGC;

(15) Promotes NGC Objectives;

(15) Record or Documentation (number of copies distributed/sold, how distributed, financial info; cost of publishing, price if sold, market seen).

Award #15, CONTAINER GARDENING, (new) may be awarded to a single garden club for the most outstanding container or containers of fruits, vegetables, herbs, flowers or a combination thereof, placed in a public setting. Application forms of three pages allowed. At least one photo required, clear, well labeled and neatly attached plant list, any publicity or letter of thanks, (if received). ($25, first place, single club).  

AWARD #16, YEARBOOK AWARDS: The categories for Yearbooks are listed on page 2 of this guide.  State Awards Chairman may send a winner from each category to SCR Awards Chairman for judging on the SCR level.  A list of the clubs along with categories should accompany the entries. Those judging yearbooks on the SCR level should adhere to the requirements listed on NGC Website, (Award Listings, Yearbooks).

SCR AWARD #22, DIRECTOR’S PROJECT: 2017-2019, “Beautifying Our Communities”.  Application is made in the second year of the Director’s term. All applications must be submitted to SCR Director’s Project Chairman, Shirley Tetrault, by Dec. 1, 2019. Each state will be eligible to receive $100 for the most outstanding community project. One club will receive a marker with their club name to be posted where project is located. The objectives and goals of the SCR Director must be evident during judging.

SCR AWARD #23, SWEEPSTAKES AWARD: This award is given to the winner of the most First Place awards received at the Awards Banquet during the SCR convention. You do not prepare an application for this particular award. It is determined by the SCR Awards Chairman using the following guide. The winning single club receives $25.


SCR #17, Youth Bird Contest: All poster entries are submitted to SCR Bird Chairman.

SCR Bird of the Year will be announced at the beginning of each SCR term by the SCR Bird Poster Awards Chairman and published in the Communicator and on the SCR website.

  1. All entries must be sponsored by a local Garden Club.
  2. Posters must feature the “SCR Bird of the Year”:

2017-2018, Male Eastern Bluebird

    2018-2019, Male  Ruby throated Hummingbird

  1. Eligible students are 1st -5th graders. Home schooled students are eligible.
  2. Materials may include: Crayons, markers, poster paints, water colors, etc. Paper choice is decided by the student. The size must be 8 X 10 inches.
  3. Place on back lower right corner of poster: Student’s name, grade, sponsoring club, and contact information for sponsoring club member, (give name, address, phone #, and e-mail of contact person). Be sure marker does not bleed.
  4. Each club president should have entries judged to determine a first place winner for each grade level. First Place winners (in grades 1-5) should be mailed to Mardi McKenzie to arrive no later than Jan. 1. (1054 CS 2930, Tuttle, OK 73089). Questions, call 405-820-2264.
  5. Scale of points: 25 pts. for each of the following: Originality, method, artwork, and overall effectiveness of the piece.
  6. Copy winning posters as they will not be returned.
  7. Posters may include artwork pasted upon a 2nd piece of paper. No 3D allowed.

SCR #18, Youth Essay Contest:

Title for 2017-2018, “Community Gardens – A Solution to Blight, Crime, and Hunger”

Title for 2018-2019, “The Impact of Bottled Water on the Environment and the Water Supply”  

Eligible to students 9th -12th grades. Home schooled students are eligible. Length of essay: Between 600-700 words. All words counted. Must be typed and titled. Sponsored by single garden club, group of member clubs, councils or districts, state garden clubs. Entries become property of NGC. $1,000 NGC scholarship awarded to 1st place winner. If underclassman, this is held until student enters college. 2nd place winner receives $100.

Deadlines: Send entries to State Chair, observe state deadlines. State Chairman sends to SCR  Youth Essay Contest Chairman, by January 1st. SCR winners are sent to NGC Essay Contest Chairman by February 1. 

SCR #19, Youth Poetry Contest – Entries submitted to SCR Youth Poetry Chairperson.

Title for 2017-2018, “Let It Grow”

Title for 2018-2019, “Pop Goes the Seed”

Eligibility: Kindergarten – 9th graders, and includes Home schooled, Resource, and English as 2nd Language. All entries must be typed and titled. Include name, address, age, grade, and school of participant on back of entry. List sponsoring garden club and state federation. All entries become property of NGC. Poems do not have to rhyme. May be traditional verse, acrostics, blank verse, cinquiains, diamond poems, limerick or Haiku.

Scale of Points: (10pts, title); (40 pts., content); (30pts, creativity);( 20 pts, style).

Entries to State Youth Chairman, observe state deadlines. State winners are sent to SCR Youth Activities/Poems Chairman by January 1st.  SCR winners are sent to NGC Youth Poetry Contest Chairman by February 1st.

SCR #20, Youth Sculpture Contest: Purpose is to encourage youth to keep our planet green. For grades 4-8th and Home schooled are eligible. Sculptures to consist of recyclable, reused, and reduced materials. Width can be no more than 8 1/2 X 11 inches. Height should be in proportion to width. Entry form on NGC website,

Place two 4X6 photos of sculpture on back of entry form. Send entries to state Sculpture Chairman by state deadline. States send to SCR Sculpture Chairman by January 15. SCR Chairman sends to NGC Sculpture Contest Chairman by February 15th.

SCR #21, Smokey Bear/Woodsy Owl Poster Contest: States send entries to designated SCR Smokey/Woodsy Poster Contest Chairman. Must be sponsored by a local garden club. Posters must feature either character, but not both. Clothing color must be accurate. For students 1-5th grade, home schooled eligible. Poster size, 11 X 17 inches. May use crayons, markers, poster paints, water colors. Students choice of paper. Place on back, lower right-hand corner: Name, grade, sponsoring club, local club contact person with address, phone #. State Chairman submits 5 (one for each grade) to SCR Smokey/Woodsy Poster Contest Chairman by February 21st. SCR sends posters to NGC Smokey/Woodsy Owl Chairman by March 10th. Scale of pts:

20% for each: originality, design, slogan, artwork, and overall message.

SCR Award Guidelines, 2017-19